2024 Full Council Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 22nd April 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 10th April 2024                    Signed Clerk: Loo Clinkscales 

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Agenda

1. To note and record apologies and absences.

2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

3. To receive the draft notes of the Full Council meeting held on 18th March 2024.1 

4. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

5. To receive a report from the Chair.

6. To receive a report from the Clerk. 3 

7. To approve the Death of a Senior Figure Policy. 4

8. To discuss the need for assistance with installation and maintenance tasks and agree to any actions as required. 5

9. To report the findings following the meeting between VIC & L&A. 

10. Financial matters:

11. To resolve to accept the Receipts and Payments schedule for March. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 6

12. To resolve to accept the Bank Reconciliation as at 31st March 2024. 7

13. To receive an update on any Grant applications including:

    1. Retail Grant update

    2. Community Facilities Fund update and resolve to purchase the Outdoor Gym equipment at £10250 + VAT and the Abu Dhabi play equipment at £8932 + VAT.

    3. Coop Community Champions update 

11. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

12. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting held on 16thApril 2024 and approve any actions including: 

1. To receive the Year End Summary for 2023/2024 from the RFO. Review the Income and Expenditure and Variances from Budget and resolve to adopt these as the Year End Accounts. 8, 9 & 10 

2. To review the allocation of Balances and resolve to adopt the new Balance Sheet. 11 

3. To review and resolve to accept the Asset Register as at 31/3/2024. 12

4. To resolve to approve the further amendments to the 2024/2025 budget (changes highlighted in red) 13

5. To review and approve the Finance Regulations and resolve to authorise the one off transfer of funds of £95,000 from HSBC Current Account to HSBC Savings Account. 14

6. To review and approve the Risk Management Policy.15

7. To review and approve the Accounting Procedures. 16

8. To review and approve the Expenses Policy. 17

9. To review and approve Grant Guidelines for Applicants. 18

10. To review and approve the Procurement Policy. 19

11. To review and approve the Asset Management Policy. 20

12. To note and approve the CIL report for 2023/2024 for submission to WLDC. 21

2. Planning Matters –  Chair: Cllr Houghton

No meeting has taken place.

3. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

No meeting has taken place.

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting held on the 8thApril 2024 and approve any actions 

including: 22

1. To appoint two councillors who will act as liaison officers for the duration of the wedding event at Cherry Fields in June.

2. To consider the request that the cost of any work undertaken by the CFC and its volunteer team as a result of the wedding event be taken out of the hire charge and not out of the CFC maintenance budget, and resolve accordingly.

5. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

No meeting has taken place.

1. To approve an additional £160 for the lighting of flag poles.

6. Allotments Sub Committee. - Chair: - Cllr A Burge

No meeting has taken place

7. Fundraising Sub Committee – Chair Cllr M Palmer.

To receive a report from the meeting on 04th April 2024 and approve any action taken including: 23

8. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 17th April 2024 and approve any action taken including: 24

1. To discuss and approve the recruitment of an assistant for the Clerk and their title.

2. To discuss and approve hours of an Assistant.

3. To discuss and approve  the Job description of the Assistant. 25

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

4. To consider any co-option application for the councillor vacancy. 26

5. To discuss and resolve the Clerks 6 month probation.

6. To approve a nomination for the Stead Award. 27

13. To confirm the date of the next meeting as 20th May 2024 at 19:00 

(agenda items required no later than noon Thursday 09th May 2024.)