2024 Full Council Agendas

May 2024 Full Council Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: TBC

Clerk Loo Clinkscales

RFO: Christine Hodgson

 

Dear Councillor 

 

You are hereby advised of the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 20th May 2024 at which the under mentioned business will be transacted.

 

Prior to the start of the meeting a public forum of no more than 15 minutes will be held.  The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only

 

Date 13th May 2024                        Signed :  

Loo Clinkscales - Clerk to CWPC

________________________________________________________________________________________

Agenda

 

  1. To elect a Chair and complete an acceptance of Office form.

 

  1. To elect a Vice-Chair.

 

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disposable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the notes of the Council meeting held on 22nd April 2024 and agree for them to be signed as a true record.1

 

  1.  To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.21

 

  1. To receive a report from the Chair.

 

  1. To consider matters raised by residents at the Annual Parish Meeting and to resolve any actions accordingly.

 

  1. To receive a report from the Clerk.

 

  1. To review and approve the Standing orders.2

 

  1. To discuss and resolve the repair on the community Gazebo.

 

  1. To approve the Fundraising Sub-committee to become a Committee

       

  1. Financial Matters

    1. To resolve to accept the Receipts and Payments schedule for April. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 3

    2. To resolve to approve Section 1-Annual Governance Statement 2023/24. (Signature of Clerk and Chair to be added prior to forwarding to External Auditors).4

    3. To resolve to approve Section 2- Accounting Statements 2023/24 (Signature of Chair to be added prior to forwarding to External Auditors) 5

    4. To note the content of the Explanation of Variances document prior to forwarding to External Auditors. 6

    5. To receive an update on any Grant applications 

 

  1. To resolve to agree to adopt the Terms of Reference for all committees & sub-committees 

where available.

  1. Finance & General Purposes Committee. 7

  2. Human Resources Committee. 8

  3. Planning Committee. 9

  4. Village Improvement Committee. 10 

  5. Leisure & Amenities Committee. 11

  6. Cherry Fields Committee. 12

  7. Burial Ground Support Group Committee. 13

  8. Allotment Sub Committee. 14

  9. Fundraising Sub Committee . 15

  10. Future Burial Ground Group. 16.

 

  1. To resolve on appointments

 

  1. As of 22nd May 2024 the following appointments are held:

 

  1. CWPC Website Organiser – Mrs Loo Clinkscales & Cllr J Trahearn

  2. CWPC Facebook Organiser – Mrs Loo Clinkscales

  3. HSBC Cheque signatories/ Bank Payment authorisers.

  4. Nationwide Signatories

  5. Unity Trust Bank Signatories 

  6. Certifier of bank statements 

  7. Community Emergency Co-ordinator 

  8. Deputy Community Emergency Co-ordinators

  9. Community Speedwatch Co-ordinator.

 

  1. Resolve the appointments of the following committees and groups

(Note: It is a requirement of the Annual Meeting that the Council elects Members to committees. Each Member must sit on at least one committee. Chairs of committees, apart from Finance, will be elected by committee at their first meeting following the Annual meeting.)

 

  1. Finance Committee – maximum of 7 members including the Chair & Vice-Chair and individual members to be appointed at their first committee meeting. 

  2. HR Committee – maximum of 5 members.

  3. Planning Committee – maximum of 7 members.

  4. Village Improvement Committee – maximum of 7 members.

  5. Leisure & Amenities Committee – maximum of 7 members.

  6. Cherry Fields Committee - maximum of 10 members, made up of a maximum of 5 parish councillors and a maximum of 5 residents who are co-opted to committee.

  7. Burial Support Group – 4 members.

  8. Allotment Sub-Committee - maximum of 8 made up of a maximum of 6 Cllrs and 2 residents.

  9. Fundraising Sub-Committee/ Committee 

 

  1. To receive reports and recommendations (if any) concerning the business of the Council and its Committees, Sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see the individual chairs or members outside of the full council meeting to expedite the meeting).

 

  1. Planning matters – Chair: Cllr R Houghton

No meeting has taken place.

 

  1. Leisure & Amenities Committee (L&A) – Chair: Cllr J Trahearn

To receive a report from the meeting held on the 29thApril 2024 and approve any actions including: 17

  1. To approve the quotation to carry out the painting of the play equipment at  St Pauls, and Laburnum Play Park

  2. To discuss and resolve on the recommendation to apply for a FCC Grant for St Pauls Play Park to purchase

    1. A zip wire

    2. Shade/ Shelter.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has taken place 

 

  1. Finance & General Purposes Committee (F&GP) – Chair: Cllr A Burge

No meeting has taken place.

 

  1. Village Improvement Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting held on the 9thMay 2024 and approve any actions 

including: 18

  1. To approve the purchase of a 20ft Storage Container to be sited at St Pauls Play Park.

  2. To approve the purchase of 2 new bins for the parade area. one additional and the other a replacement.

 

  1. Allotments Sub-Committee – Chair: Cllr A Burge

To receive a report from the meeting held on the 13thMay 2024 and approve any 

actions including: 19

 

  1. Fundraising Sub-Committee - Chair: Cllr M Palmer

To receive a report from the meeting held on the 16thMay 2024 and approve any 

actions including:

 

  1. HR Committee - Chair: Cllr I Fleetwood.

        No meeting has taken place.

  1. To consider whether to hold the Autumn Parish Meeting and if so, when.

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:

 

  1. To consider any co-option application for the councillor vacancy. 20


 

To confirm date of next meeting as Monday 24th June at 7.00pm (agenda items required by noon Thursday 13th June)

Copies of the receipts and payments document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com