2024 Full Council Agendas

October 2024 Full Council Agenda

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Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 21st October 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 14th October  2024                    Signed Clerk: Loo Clinkscales 

 

 

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Agenda

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 16th September 2024. 1 

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk.

 

  1. To consider a request from the WVAP to waive the Millennium Hall hire charge for their AGM.

 

  1. To approve a representative from the Parish Council and take the wreath to the Remembrance Service on 10th November at Pembroke Academy.

 

  1. To receive an update on the purchase of CCTV cameras at St Pauls including installation. 

 

  1. Financial matters:

To receive a report from the RFO including:.

  1. To resolve to accept the Receipts and Payments schedule for September 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 3

  2. To resolve to accept the Bank Reconciliation up to the end of September (paper copies of Bank Statements will be provided to an approved Councillor for certifying) and note the balance in each account.. 4  

  3. To receive an update on any Grant applications. 

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required (Oasis).

 

  1. To receive a report on the Youth Center and approve any necessary actions..

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

 

  1. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held

  1. To receive a report on the progress on the Rudgard development and the neighbourhood plan. 5

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 2nd October 2024 and approve any action taken including: 6

  1. To consider and approve a request from a resident to add a memorial bench in the burial ground.

  2. To review and approve the Regular Users Policy.7

  3. To consider and approve the recommendation to pursue a grant application for a zip wire following the results of the survey. 

  4. To approve the purchase of two pieces of play equipment from Playdale: Noughts and Crosses for St Pauls and a Musical Panel for Laburnum. Total cost £4821.56 + VAT to include delivery and installation. 8

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has been held

  1.  To note that Cherry Fields has won the 2024 Lincolnshire Environmental Award

  2. To consider matters relating to displaying the Award certificate and trophies and agree any actions and expenditure as required. 

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting on 03rd October 2024 and approve any action taken including: 9

  1. To approve the purchase of a wreath for Remembrance Day using Section 137 of the LGA 1972.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held

 

  1. Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 18th September and 03rd October 2024 and approve any action taken including: 10&11

 

  1. To review and approve the Whistle Blowing Policy 12

  2. To review and approve the Data Protection Policy 13

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive a report following the RFO Interviews and approve any necessary action.

 

  1. Update on the Clerks training and hours.

 

  1. To confirm the date of the next meeting as 18th November 2024 at 19:00 

(agenda items required no later than noon Thursday 7thNovember  2024.)