2024 Full Council Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 19th February 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 08th February 2024                    Signed Clerk: Loo Clinkscales 

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Agenda

1. To discuss and resolve to record apologies and absences only, not to accept them .

2. To note and record apologies and absences.

3. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

4. To receive the draft notes of the Full Council meeting held on 15th January 2024 including the closed session1 & 1.1. 

5. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required2.

6. To receive a report from the Chair.

7. To receive a report from the Clerk3. 

8. To discuss and resolve the request from Cherry & Reepham Village Hall on the contribution towards the installation and the running cost of the Defibrillator they have installed.4

9. To consider the quotes and approve the trench work to be carried out for the light installation to the flag poles as the Parade.5, 5.1 & 5.2

10. To consider a request from St Peter and St Paul’s Anglican church to use the grass area at the Parade for a church fete (likely date Saturday 29th June) and agree actions accordingly.  (Note: this is an exploratory request only.)

11. To consider a request from the churches in Cherry Willingham (Christians Working Together group) to use the grass events area on Cherry Fields for a Community Harvest Service on the afternoon of Sunday 22nd September and use the main car park as a Blue Badge area only for that same period and agree actions according.

12. To discuss and approve electing members on to committees temporarily where there are long term absences, enabling the committee to meet and stay quorate. 

13. Financial matters:

14. To resolve to accept the Receipts and Payments schedule for January Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.7

15. To consider the use of the Chairs Allowance under Section 15 of the Local Government Act and resolve to create a Policy for its use. 

14. To receive an update on the meeting of the Future Burial Ground Group held on Monday the 29th January 2024.8

15. To approve the Future Burial Ground Group Terms of Reference.14

15. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

16. To elect a member to oversee the YMCA tenancy.

16. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place, since last Full Council

2. Planning Matters –  Chair: Cllr Houghton

To receive a report from the meeting on 29thJanuary 2024 and approve any action  taken including: 9

3. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

To receive a report from the meeting on 05th February 2024 and approve any action  taken including: 10

1. To approve a quotation to tidy and clean the footpaths within the burial ground.

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 12th February 2024 and approve any action  taken including: 11

1. To consider the recommendations of the committee in relation to a request to use the events area for a wedding party and resolve accordingly.

5. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

No meeting has taken place

1. To discuss and resolve the purchase of new banners for the Parish Meeting.

2. To discuss and agree any action with regard to the heating in the Millennium Hall.

3. To discuss putting a path through from the Burial Ground and Gilbert's Pond.

6. Allotments Sub Committee. - Chair: - Cllr A Burge

To receive a report from the meeting on 22ndJanuary 2024 and approve any action  taken including:12

1. To discuss the formation of the Allotment Association.

7. Fundraising Sub Committee – Chair Cllr M Palmer.

To receive a report from the meeting on 07thFebruary 2024 and approve any action taken including: 13

1. To review the Terms of Reference for the Fundraising Sub-Committee.15

8. Human Resources Committee – Chair: Cllr I Fleetwood

No meeting has taken place, since the last Full Council.

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

1. To receive a report on the information obtained for a potential new member of staff.

17. To confirm the date of the next meeting as 18th March 2024 at 19:00 pm 

(agenda items required no later than noon Thursday 07th March 2024.)

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Signed: Cllr A Burge - Chair Date