September 2021 Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln, LN3 4AQ
Email: cwparishcouncil@gmail.com Tel: 01522 753398
Chairman of the Council: Cllr J Robinson
RFO - Christine Hodgson Clerk to the Council – Gill Shaw
A meeting of Cherry Willingham Parish Council's Full Council will be held at The Vine Centre on Monday 20th September 2021 at 7:30 pm. It is expected that all Members of the Council will make every effort to attend. Any Member of the Council who is not able to attend should pass on their apologies to the Parish Clerk. Prior to the start of the meeting at 7.15pm, the YMCA will outline their plans for The Oasis. At the beginning of the meeting, a Public Forum of no more than 15 minutes will be held. The Public may address the Parish Council on current matters or issues that may become future agenda items. Members of the Public who wish to attend, should contact the Clerk, before 12:00 noon on Friday 15th, who will give guidance on the etiquette for the meeting.
AGENDA
1. Welcome and resolve to receive apologies and accept reasons for absence.
2. Members' disclosure of pecuniary interests.
3. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.
4. Chairman's remarks
5. To receive the notes of the Full Council meeting held on 19th July 2021 and to agree for them to be signed as a true record.
6. To receive the results of the parish survey and agree any necessary actions (Cllr Burge)
7. To agree a proposal that all future Village Questionnaires and surveys should be agreed by the full Parish Council prior to issue and to consider if a survey should be done annually (Cllr Bridgwood)
8. To agree a proposal that all councillors should have administration access to the Facebook page (Cllr Mellor)
9. Financial Matters -RFO.
a. To resolve to receive the Schedule f Receipts and Payments for July and August 2021.
b. To agree any action in relation to the unpaid user fee from the Cricket Club
c. To seek approval to pay the annual insurance premium of £1,411.28
10. To consider requests from the churches in Cherry Willingham (Christians Working Together group) to use Parish Council land as follows and agree actions accordingly:
a. Subject to suitable ground conditions, to use the Dog Agility grass area on Cherry Fields as a temporary car park for the afternoon of Sunday 26th September, thus allowing the normal car park to be used for Blue Badge Holders. (This is to facilitate parking at the Community Harvest Service being held at The Oasis at 3pm)
b. To use the grass area at The Parade for an event on 31st October. (Involves setting up a gazebo and giving out themed Activity Bags. Planned for set up from 3.30pm, event between 4.30pm and 7.30pm.)
c. To use Cherry Fields for a Walking Nativity, planned for Friday 17th December. (Event in aid of CW Primary School PTA funds. Event planned for 6.30pm start)
d. To use the grass area at The Parade for Carols on the Green, planned for Tuesday 21st December. (Involves setting up of a gazebo. Event planned for 7pm start)
11. To receive reports and recommendations (if any) concerning the business of the Parish Council and its Committees, Sub-Committees etc and agree any actions accordingly (note: queries from minutes, please see the individual chairmen or members outside of the full council meeting in order to expedite the meeting)
a. Planning Committee – Chairman: Cllr Bridgwood
- To receive an update from the Planning Committee and approve any actions.
- To receive a proposal that the planning committee have a fund allocated for specialist planning advice and to agree on an amount.
b. Leisure & Amenities Committee (L&A)-Chairman: Cllr Brylewski
- To receive an update on the meeting held on the 6th September 2021
- To review the list of urgent repairs to the play equipment and agree to any actions necessary including granting additional funds.
- To consider the options for resurfacing the play area at Laburnum Drive and agree any actions.
- To receive the results of the survey into the depth of soil at Tanfaine and discuss the implications for use of the land as a future burial ground
- To discuss the proposal regarding the use of Tanfaine as a natural burial ground and agree any actions accordingly
- To receive an update and agree any actions in relation to the cricket club.
c. Allotment Feasibility Group - Cllr Fleetwood
- To consider a proposal that the Parish Council works towards providing allotments in principle.
- To agree any actions to be taken in the light of any decision taken
d. Finance and General Purposes Committee - Chairman: Cllr J Robinson
- To receive a report on the meeting held on the 9th September 2021 and to approve the actions of the Committee.:
- Approve the appointment of an Internal Auditor
- Approve the committee's recommendation that no changes be made to the existing bank accounts.
- Agree the amendments to the grant policy/application form.
e. Cherry Fields Committee - Chairman - Cllr J Robinson
- To receive a report on the meeting held on the 8th September 2021
- To receive a report on the Community picnic held on the 12th September.
- Agree to £500 being transferred from balances for the additional cost expected to be incurred in maintenance and equipment hire.
- Agree to the raising of a Purchase Order for Tree Mats and Pegs costing £1180 as detailed in the approved Project budget in the current year
- To consider the recommendations by the committee on the Oasis tenancy and the transfer of lease from Worth Unlimited to the YMCA.
f. Village Improvement Committee (VIC) – Chairman: Cllr Andy Burge
- To receive a report on the meeting held on 31st August 2021 and agree any actions as necessary.
- Agree actions in relation to the budget shortfall of £450 due to additional costs incurred to purchase posts and straps for the installation of speed signs.
- Agree the Litter picking Risk Assessment Policy.
- Agree the Gilbert’s Pond Open Water Policy
g. Employment Committee- Chairman: Cllr Bucke
- To receive any update.
12. Website and Technology- Cllr Trahearn
To receive an update on the Website.
13. Clerks matters to report including any formal correspondence received.
14. The date of the next meeting:
- Monday 18th October at 7.30pm (agenda items by noon Monday 11th)