Cherry Willingham Parish Council

ÁThe Millennium Hall, 16 High Street, Cherry Willingham, Lincoln, LN3 4AQ

Email: cwparishcouncil@gmail.com

Tel: 01522 753398

Chairman of the Council: Cllr J Robinson

 RFO - Christine Hodgson   Clerk to the Council – Gill Shaw

A meeting of Cherry Willingham Parish Council's Full Council will be held in the Main Hall of The Priory Pembroke Academy on Monday 21st June 2021 at 7:30 pm. It is expected that all Members of the Council will make every effort to attend. Any Member of the Council who is not able to attend should pass on their apologies to the Parish Clerk.  Prior to the start of the meeting, a Public Forum of no more than 15 minutes will be held. The Public may address the Parish Council on current matters or issues that may become future agenda items.

Members of the Public who wish to attend, must contact the Clerk, before 12:00 noon on Friday 18th, who will give guidance on the etiquette for the meeting.

AGENDA

1)  Welcome and resolve to receive apologies and accept reasons for absence.

2)  Members' disclosure of pecuniary interests.

3)  To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.

4)  Chairman's remarks

5)  To receive the notes of the Full Council meeting held on 6th May 2021 and to agree for them to be signed as a true record.

6)  Financial Matters - RFO.

                i)      To resolve to receive the Schedule of Receipts and Payments for May 2021.

               ii)    To receive the annual CIL report before signature by RFO and Chair.

7)  To agree to adopt the Open Space Policy

 8)  Rewilding of Tanfaine - Cllr J Robinson

        a)To receive a report on the rewilding of Tanfaine

        b)To receive a proposal that the council agree to the principle of the rewilding of Tanfaine.

        c)  To agree to the submission of an application for Grant Aid and entry into the Lincs Environmental Awards 2021.

        d)To agree that the Cherry Fields Committee be responsible for the management and development of Tanfaine

9)  To agree to any actions needed in relation to the water leak at the Church (Cllr J. Robinson)

10)  To agree to any actions in relation to organising a Village Party in the summer to include agreeing a budget of up to £2300 including using £1,500 from reserves (Cllr Brylewski)

11)  To receive reports and recommendations (if any) concerning the business of the Parish Council and its Committees, Sub-Committees etc and agree any actions accordingly (note: queries from minutes, please see the individual chairmen or members outside of the full council meeting in      order to expedite the meeting)

a)  Planning Committee – Chairman: Cllr Bridgwood

• To receive an update from the Planning Committee and approve the actions of the Committee.

b)  Leisure & Amenities Committee (L&A)-Chairman: Cllr Brylewski      

• To receive an update on the meeting held on the 7th June 2021
• To agree to the appointment of Cllr Bucke to the Leisure and Amenities Committee
• To note the Terms of Reference for the Future Burial Ground Task and Finish Group
• To appoint at least 3 members to the Future Burial Ground Task and Finish Group.
• To receive an update and agree any actions in relation to the cricket club including agreeing to increase the maintenance budget using funds from balances in the General Fund (to cover additional cricket nets and poles in response to an emergency safety issue).

c)  Finance and General Purposes Committee - Chairman: Cllr J Robinson

d)  Cherry Fields Committee - Chairman - Cllr J Robinson

• To receive a report on the meeting held on 14th May 2021.
• To agree that the responsibility for the access to the river Witham be transferred to the CFC.
• To receive an update on the progress of the access to the river Witham.
• To receive a proposal that matters relating to the Oasis are dealt with by the CFC.

 e)  Village Improvement Committee (VIC) – Chairman: Cllr Burge.

•  To receive a report on the meeting held on 18th May 2021
•  To receive a report from the Allotment Feasibility Group and agree any actions that are necessary
•  To receive an update on the removal of the bench at Minster Drive.

f)   Employment Committee- Chairman: Cllr Bucke

• To resolve to adopt the following policies which were agreed in the March employment meeting:

Managing stress in the workplace

Capability procedure

Data protection policy and procedure

Recruitment and selection

Sickness and absence policy

Equal opportunities policy statement and procedure

Protocol on councillor/officer relationships

12)   Website and Technology- Cllr Trahearn

            To receive an update on the Website.

13)  Clerks matters to report including any formal correspondence received.

14)  TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE  PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE

       CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:

15)  To consider any new Councillor applications and agree to co-option if approved.

16)  Employment Committee- Chairman: Cllr Bucke

• To receive an update from the meetings held on the 18th May and 1st June 2021.
• To receive a proposal: that the Clerk’s contract of employment is made permanent (Cllr Bucke)
• To receive a proposal from the Employment Committee: that the Clerk’s hours be raised from 16 hours to 20 hours per week plus meetings outside of normal office hours. 

                  a) To receive an amendment to the above motion: that the Clerk’s hours are raised from 16 hours to 20 hours per week plus a further 3 hours a week to cover meetings, giving a total of 23 hours a week, as from 1st July 2021.  (Cllr Trahearn)

• To receive a proposal from the Employment Committee: that the Clerk’s pay scale remains as it is until the annual review date in October and any pay increase should be incremental.   

                  a)To receive an amendment to the above motion: that the Clerk’s pay scale be reviewed by Full Council immediately (Cllr J Robinson)

• To receive a proposal: that the Council pays the clerk on LC2 SCP18 with effect from 1st June 2021 (Cllr J Robinson)
• To receive a proposal: that the Council pays the RFO on LC2 SCP18 with effect from 1st June 2021 (Cllr J Robinson)
• To receive a proposal: that the budget for 2021/202 is amended to take account of any resolutions passed by the Council during the meeting, by transferring the appropriate amount of funds, as advised by the RFO, from the balances in the General Fund to the Cost of Employment budget (Cllr J Robinson)

17)  The date of the next meeting: Monday July 19th at 7.30pm (agenda items by noon Thursday 8th)

Clerk:   Gill Shaw