May 2021 Agenda
CHERRY WILLINGHAM PARISH COUNCIL The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Email: cwparishcouncil@gmail.com Tel: 01522 753398
Chairman of the Council: Cllr Sharron Brylewski RFO - Christine Hodgson Clerk to the Council – Gill Shaw
A meeting of Cherry Willingham Parish Council's Full Council will be held Virtually on Thursday 6th May 2021 at 7:00 pm. It is expected that all Members of the Council will make every effort to attend. Any Member of the Council who is not able to attend should pass on their apologies to the Parish Clerk. Prior to the start of the meeting, a Public Forum of no more than 15 minutes will be held. The Public may address the Parish Council on current matters or issues that may become future agenda items.
Members of the Public who wish to attend, should contact the Clerk, before 12:00 noon on Wednesday 5th, who will give guidance on the etiquette for the meeting.
Agenda
1.To elect a Chairman and complete an Acceptance of Office form
2.To elect a Vice-Chairman
3.Apologies, welcomes and attendance, including to accept apologies and the reasons for absence where given
4.Members’ disclosure of pecuniary interests
5.To receive reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required
6.Chairman’s remarks
7.To receive the notes of the Council meeting held on 19th April 2021, and agree for them to be signed as a true record
8.To receive the schedule of receipts and payments for April 2021 (attached)
9. To resolve to agree to adopt the Terms of Reference for all committees.
10.To review the structure of committees and resolve on membership of committees and appointments to include:
(Note: It is a requirement of the Annual Meeting that the Council elects Members to committees. Each Member must sit on at least one committee. Chairs of committees, apart from Finance, will be elected by committee at their first meeting following the Annual Meeting).
As at 06/05/21 the appointments are:
Clerk: Gill Shaw
Responsible Finance Officer and Assistant Clerk: Mrs Christine Hodgson
Internal Auditor: Mr Andy Seymour
Registrar to the Burial Ground: Clerk
CWPC Website Organiser: Cllr Trahearn
CWPC Facebook Organiser: Cllr Fleetwood
Cheque signatories: Cllrs Brylewski, Fleetwood, and J Robinson
Certifier of bank statements: Cllr Houghton
Community Emergency Coordinator: Cllr Bates
Deputy Community Emergency Coordinators: Cllrs Fleetwood, Brylewski, Mellor and Burge
Community Speedwatch Coordinator: Cllr Burge
As at 06/05/21 the Committees and Groups/Working Parties:
Finance Committee: Chair – Cllr Brylewski; Vice-Chair – Cllr Fleetwood;
Members: Cllrs Mellor, Palmer and Lacy
(Note: Members must include the current chairman and vice chairman; the previous chairman and up to four normal members. Normal members shall be regularly replaced, with a guideline of 2 years given)
Employment Committee: Chair – Cllr Palmer; Vice-Chair - Cllr Mellor
Members – Cllrs Bucke, Fleetwood, Mellor, Palmer, Scott and Brylewski.
Village Improvement Committee: Chair – Cllr Fleetwood; Vice-Chair –Vacant
Members: Cllrs Bates, Brylewski, Bucke, Burge, Palmer, B. Robinson and Mellor.
Planning: Chair – vacant; Vice-Chair – Cllr Palmer
Members - Cllrs Bates, Brylewski, Houghton, Scott, Lacy, Trahearn and J Robinson
Leisure and Amenities Committee: Chair – Cllr Robinson; Vice Chair – Cllr Brylewski
Members - Cllrs Bates, Houghton, J Robinson, Burge, Trahearn, Brylewski
Playing Field Sub-Committee:
As L&A
Burial Ground Sub-Committee:
Members: Cllrs Brylewski, Mellor
Cherry Willingham Allotment Feasibility Group
Members - Cllrs Fleetwood, Brylewski, Burge, Trahearn, B Robinson plus co-opted members from the community
Cherry Fields Committee: Chair – Cllr J Robinson
Members: Cllrs Bates plus co-opted members from the community
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11.To consider and approve as required from the suggested dates below for full council meetings for 2021/2022:
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12.To receive reports and recommendations (if any) concerning the business of the Council and its Committees, Sub-committees etc, and agree any actions accordingly: (Note: queries from minutes: please see individual chairmen outside of the full council meeting to expedite the meeting)
a)Finance & General Purposes (F&GP) (Chair: Cllr Brylewski):
b)Planning matters (Chair: vacant)
To receive a report on any recent planning applications
To approve the actions, if required, of the Planning Committee
c)Employment Committee (Chair: Cllr Palmer):
c)Village Improvement Committee (VIC) (Chair: Cllr Fleetwood):
e)Leisure & Amenities Committee (L&A) (Chair: Cllr Robinson):
i)To consider what actions to take if the Cricket Club have not cleared the rubbish by the 14th May.
ii)To accept the Terms of Reference of the Burial Ground support Group.
iii)To consider what actions should be taken in relation to the water leak at the Church/Burial Ground.
13.To consider other matters relating to the work of the Council:
- To receive a report on any actions taken by the CFMG since the last meeting.
- To approve the Water Body Safety Management Policy
14.To note any other correspondence received and to agree actions as appropriate:
15.Councillors’ matters for report/notice of items to be included in the June 2021 agenda
Date of next meeting: Subject to approval in this meeting: 21st June 2021 (agenda items by noon on Friday 11th June)
Gill Shaw
Parish Clerk